PAIA Manual

1. Introduction

This manual serves as AvoPix Forestry Services' summary of the records we hold and the process required for the public to request access to them, as mandated by South African law.

2. Company Contact Details

3. The Guide on how to use PAIA

A guide has been compiled by the Information Regulator in terms of Section 10 of PAIA. It contains information required by a person wishing to exercise any right contemplated by PAIA and POPIA. The Guide is available at: https://inforegulator.org.za/

4. Records Available in terms of other Legislation

Where applicable, AvoPix Forestry Services keeps records in accordance with the following legislation:

• Basic Conditions of Employment Act, 75 of 1997
• Companies Act, 71 of 2008
• Income Tax Act, 58 of 1962
• Protection of Personal Information Act, 4 of 2013
• Value Added Tax Act, 89 of 1991

5. Schedule of Records

We maintain the following categories of records. Note: Access to these is not automatic and must be requested via the formal process outlined in Section 6.

Operational Records

• Forestry assessment reports and site coordinates.
• Operational safety protocols and equipment maintenance logs.
• Project feasibility studies.

Financial Records

• Invoices, statements, and tax records.
• Asset registers.

6. Form of Request

To facilitate a request, the requester must use the prescribed Form 2 (available on the Information Regulator website). The requester must:

• Provide sufficient detail to enable the Information Officer to identify the record.
• Identify the right the requester is seeking to exercise or protect.
• Provide an explanation of why the requested record is required for the exercise or protection of that right.

7. Processing of Personal Information (POPIA)

We process personal information for the purposes of service delivery, logistics, and legal compliance. We may share information with logistics partners or regulatory bodies as required for forestry operations.